How to make a bathroom fittings quotation (step-by-step, 2026)
A clear, professional quotation is what turns a bathroom-fittings enquiry into a confirmed order. Whether you run a sanitaryware showroom, work as a dealer, or supply architects and builders, the difference between winning and losing a project often comes down to how quickly and how cleanly you can put a price in front of the customer. This guide walks through exactly how to make a bathroom fittings quotation in India — from picking the right products to choosing the correct rate, adding GST and HSN codes, organising the quote room-wise, branding the PDF, and sending it on WhatsApp with a UPI QR so the customer can pay on the spot. Done by hand this takes around 45 minutes; with the right tool it takes about two.
1. Gather the products
Start by listing every item the customer needs. A bathroom rarely involves a single product — a typical washroom mixes a wall-hung WC, a wash basin, a health faucet, a shower system, a diverter, taps, and accessories like towel rails and soap dishes. The fastest way to build this list is to search a real catalogue by SKU code, brand name, or plain words and pull each product in with its photo and price already attached, rather than typing model numbers and amounts by hand.
With mydraft you search a catalogue of 10 lakh+ (1,000,000+) products across 1,000+ brands, including Jaquar, Kohler, Grohe, Cera, Hindware, Essco and Artize. Type something like cop9304 or 9304cop and forgiving SKU matching surfaces the right product (e.g. COP-9304) even if your spacing or order is off. As you add each item, its product photo and price flow straight onto the quotation.
- Search by SKU code, brand, or plain words
- Product photos pull in automatically on most items
- Add quantities as you go — taps, accessories, spares
- One tap adds an item straight to the quotation
2. Get the right rate (MRP, NRP or SDP)
Pricing is where most bathroom quotations go wrong. The Jaquar Group — which covers Jaquar, Essco and Artize — publishes three standard selling rates for every product: MRP (the maximum retail price), NRP (the net retail price) and SDP, the Standard Dealer Price. SDP is the most competitive of the three, and it is the rate you reach for when a customer is comparing quotes and you need to win on price. Quoting the wrong rate either leaves money on the table or prices you out of the deal.
The practical rule is simple: for any Jaquar, Essco or Artize line, decide whether you are quoting at MRP, NRP or SDP and switch the rate in one tap. For every other brand, you quote at your own price — set the figure that protects your margin while staying competitive. Getting this right per line, rather than applying a blanket discount at the end, keeps your quotation transparent and easy to defend if the customer asks how you arrived at a number.
- Jaquar / Essco / Artize: choose MRP, NRP or SDP per product
- SDP (Standard Dealer Price) is your most competitive rate
- Switch the Jaquar Group rate in a single tap
- All other brands: quote at your own price
3. Add GST and HSN codes
In India, bath fittings and sanitaryware attract 18% GST, and a compliant quotation needs to show it. A GST-ready quote also carries the correct HSN code against each line so the customer — and their accountant — can see exactly what is being supplied and at what tax rate. Skipping this is one of the most common reasons a builder or architect sends a quotation back for revision, and it slows the whole deal down.
The cleanest approach is to let the tax and HSN details attach automatically to each item, so your subtotal, the 18% GST line, and the grand total all add up without manual arithmetic. When you subscribe to a tool like mydraft you can also provide your GSTIN and receive a proper GST invoice for the software itself, which keeps your own books tidy. You can compare what is included on the pricing page.
- 18% GST applied on bath fittings and sanitaryware
- HSN codes shown against each line item
- Subtotal, GST and grand total calculated for you
- GST-ready quotes that pass an accountant's check
4. Group the quote room-wise
For anything larger than a single bathroom, grouping items room by room transforms how easy the quote is to read. Instead of one long, undifferentiated list, you present the kitchen, master bath and guest bath as separate sections, each with its own subtotal. This is exactly how architects, builders and interior designers think about a project, and it lets the customer approve or trim one room at a time without unpicking the whole quotation.
Room-wise quoting also makes negotiation cleaner. If a client wants to reduce the spend on a guest bathroom, you can adjust that room's subtotal without touching the master bath, and the totals reconcile automatically. The result is a single, professional PDF that covers the entire project while still breaking the numbers down to a level the customer trusts.
- Group items by room — kitchen, master bath, guest bath
- Per-room subtotals on one quotation
- Ideal for architects, builders and interior designers
- Reorder rooms and items freely before sending
5. Brand the PDF
A quotation is a sales document, and how it looks shapes whether the customer takes you seriously. Before you send anything, put your showroom's identity on it: your logo at the top, your colours, product images on every line, your terms, and your signature at the bottom. A polished, branded PDF makes even a brand-new showroom look established, and it stands apart from the hand-typed Excel sheets your competitors are still sending.
If you would rather keep things plain, a white-label option lets you remove the software branding entirely so the document reads as purely yours. Either way, the goal is the same — a clean, image-rich PDF that the customer is happy to forward to a spouse, a contractor or a finance team without you having to explain it.
- Your logo, colours and signature on every quote
- Product images on each line item
- Multiple templates to choose from
- Optional white-label (no software branding)
6. Send it on WhatsApp with a UPI QR
The final step is the one that actually gets you paid. Once the PDF is ready, share it directly on WhatsApp — the channel your customers already live on — instead of emailing a file nobody opens. Every quotation carries a UPI payment QR pre-filled with the exact total, so the moment the customer is happy with the numbers, they scan, pay, and the deal is done. No re-typing the amount, no chasing the payment over a week of follow-up messages.
Put together, these six steps turn a roughly 45-minute manual job into about two minutes of work, and they leave you with a GST-ready, room-wise, branded quotation that customers can pay in a single scan. That is the entire promise of mydraft, and you can try the whole flow free for 30 days — no credit card required, with a full refund within 30 days if it is not right for you.
- UPI QR pre-filled with the quote total
- Customer scans and pays on the spot
- Share the PDF straight to WhatsApp
- Built in about 2 minutes, vs ~45 minutes by hand
Make your first quotation in 2 minutes.
Search 10 lakh+ products, pick the right Jaquar rate, add GST, and send a branded PDF with a UPI QR. 30-day free trial, no credit card.
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